Privacy Policy

Archfields Allotments Association

Personal Information – Privacy Notice

Archfields Allotments Association holds and uses personal data about its members. In the context of data protection legislation it is a ‘data controller’.

This privacy notice lets you know what happens to any personal data you give to us or we may collect from you.Your trust is important to us and we are committed to safeguarding your personal data.

In accordance with the General Data Protection Regulation (GDPR) which was incorporated into UK law on 25th May 2018 we are providing you with clarity on what data we have; how we use it; why we need it and who has access to it.

We are providing you with this privacy notice because:

§ you are an existing member of Archfields Allotments Association and we are required to inform you of your rights relating to the personal information we hold, or

§ you are making an application for an allotment and if successful will become a member of Archfields Allotments Association .

Compliance

The lawful basis under the GDPR which we rely on to process your personal data is known as ‘legitimate interests’.

Legitimate interests applies since, as an allotment organisation, we process personal data in order to manage our site and tenancies. This is information that we require in order to undertake our role and meet the conditions of our lease with the London Borough of Barnet.

We do not collect special category or sensitive data as specified by the GDPR. Therefore we are not obliged to seek consent to hold data from our members or applicants for allotment plots.

By way of this notice we are communicating our privacy policy to both existing members and new applicants. Copies are available on request from Archfields Secretary. New tenants will be given copies of the privacy notice at the time of signing tenancy agreements.